Vacancy notice:Senior Supply assistant

DUTY STATION:  UNICEF Yaounde Type of contract : FT Appointment Title:  Senior Supply Assistant Level: GS7 Duration : One year renewable	As per UNICEF rules and regulations
PURPOSE OF POST: Under the general supervision of the supply officer, prepares requests for proposals/bid and purchase orders for all goods and services, obtains quotations from local vendors, monitors status of local supplies and maintains the filing of the supply unit.	REPORTS TO: Supply Officer
KEY ACCOUNTABILITIES and DUTIES & TASKS  1.      Reviews incoming demand / sales orders to ensure completeness and appropriateness of specifications/Terms of Reference. Drafts tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and supports the implementation of the tender process. 2.      Supports evaluations of offers through e.g. preparation of tabulation sheets, and assists in analysis of offers. 3.      Liaise with clearing service providers to ensure timely delivery of programme and administrative goods at warehouse or projects sites. 4.      Maintain and monitor all manual and computerized reports related to supply activities, supply deliveries to be shares with project officers and management ensure reconciliation with headquarters reports. 5.      Drafts contracts and/or purchase orders. 6.      Ensures appropriate documentation of processes and data is kept on file. 7.      Maintains all data to ensure correctness and availability of information for source and availability plan, logistics plan, delivery plan and actual delivery schedule. 8.      Works closely with suppliers to ensure quality assurance and timeliness of deliverables. 9.      Ensures continuous availability of data related to procurement including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. 10.    Prepares periodic reports, and ad-hoc reports as needed. 11.    Any other duties as requested by the supervisor.	QUALIFICATIONS AND COMPETENCIES: Education: First university degree or equivalent (BTS / DUT) in, economics or law or logistics, supplemented by courses in technical or Supply, logistics or related field. Work Experience: Minimum 5 years of work experience, in procurement, logistics or other administrative function in a commercial working environment.  Experience with computer databases, for the maintenance of procurement records. Competencies: i) Core Values (Required) • Commitment       • Diversity and Inclusion      • Integrity ii)  Core Competencies (Required) •  Communication  •  Working with People  •  Drive for Results  iv)  Functional Competencies (Required) •  Applying Technical Expertise •  Following Instructions and Procedures •  Planning and Organizing  Languages: Fluency in English and French
Deadline for receiving applications at UNICEF Yaounde, Maroua, Bertoua and Douala desk front is 08th February 2016. Applications could also be sent through mail Post (sending date would be considered) or via email address yaoundehr@unicef.org. Completed files (Letter of motivation, CV, copy of diplomas, P11 form  (to be collected at UNICEF)  References etc.) to be addressed with the mention “DO NOT OPEN” with the post title on the envelope to the attention of:                                                                         CHIEF OPERATIONS UNICEF P.O.Box 1181 Yaoundé The submission and processing of candidates’ files are free of charge. UNICEF is not liable for any amount of money paid by a candidate as part of this recruitment. Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer. Qualified female candidates are encouraged to apply.